Google Workspace AI adds new auto-generated presentation slides
Google recently rolled out new AI features within Workspace, allowing users to automatically generate presentation slides from simple text prompts or existing documents. This aims to streamline the creation process for common business and educational presentations.
You'll end up with a structured, slide-by-slide blueprint that covers every part of a professional pitch, from the logic to the layout.
The prompt
Role: You are a professional Fundraising Events Coordinator and Presentation Specialist.
Action: Create a comprehensive slide-by-slide outline for a 10-slide presentation to pitch a "Green Community Garden" project to our local PTA board.
Context: Our goal is to raise $5,000 this spring. The audience is busy parents and teachers who need clear, visual information. Please include a slide for the vision, the budget, the timeline, and the call to action.
Expectation: Use a friendly and persuasive tone. Provide a specific title and 4-5 bullet points of content for each slide. Suggest one visual idea (like a chart, icon, or photo) for every slide to guide my design.
Result: A detailed 10-slide presentation outline ready to be copied into Google Slides or PowerPoint.
How to use it
1.Copy the prompt and paste it into ChatGPT or Gemini to get your outline.
2.Open a new Google Slides presentation and choose a theme.
3.Copy the text and visual suggestions from the AI into each corresponding slide.
4.Share the finished presentation with your team or save it as a PDF for the meeting.
Things to watch for
·AI can help with structure, but double-check any budget figures against your real project costs.
·Generic templates can feel cold; add a personal photo of your local school to make it more impactful.
·Avoid putting too much text on one slide; keep bullets short for readability.
Why this prompt works
This prompt uses the RACE framework to ensure the AI doesn't just give you a list of facts. By setting the Role to a specialist, you get professional-grade structure. The Context ensures the content is relevant to a specific audience (busy parents). The Expectation section forces the AI to provide both text and visual ideas, making the bridge from a text prompt to a finished Google Slide presentation much faster than a simple one-sentence request.
Example AI response
Slide 1: Title Slide. Title: Growing Our Future: The Green Community Garden. Subtitle: A Sustainable Step for [School Name] PTA. Visual: A high-quality photo of children planting a seedling in sunlight.
Slide 2: Our Vision. Bullets: Transforming the empty north lot into a living classroom; Providing students with hands-on biology experience; Creating a peaceful space for outdoor reading classes. Visual: A 'Before and After' concept sketch or icon of a growing sprout.
Slide 3: The Problem We Are Solving. Bullets: Limited outdoor educational facilities; Underutilized school grounds; Need for community-building activities post-pandemic. Visual: A simple graph showing the lack of green space compared to paved areas.
Sample only — your AI's answer will be different. That's the fun part.
Try a variation
For a Work Project Update
Role: You are a Senior Project Manager at a technology firm.
Action: Build a 7-slide presentation outline for our quarterly department update.
Context: I need to show my manager and peers our progress on the 'Client Onboarding Project'. We are 80% done but facing one delay with the software vendor. Focus on wins and solutions.
Expectation: Professional and data-driven tone. Include slides for: Progress Summary, Key Milestones, Identified Risks, and Next Steps. Keep it concise.
Result: A 7-slide professional business deck outline with bulleted points and data visualization suggestions.
For a Personal Travel Itinerary
Role: You are a Luxury Travel Consultant and Destination Expert.
Action: Script a 5-slide visual itinerary for my family's upcoming 7-day trip to Tokyo.
Context: I am presenting this to my spouse and two kids (ages 8 and 12) to get them excited. We love food, animation, and parks.
Expectation: Use an enthusiastic and fun tone. Highlight one major activity per day and include practical 'travel tips' on each slide.
Result: A 5-slide family-friendly vacation showcase with daily highlights and photo layout ideas.
For a Small Business Pitch
Role: You are a Small Business Consultant specializing in startup pitches.
Action: Draft an 8-slide presentation outline to convince a local cafe owner to stock my homemade gluten-free cookies.
Context: I am a local baker with 200 followers on Instagram. The cookies have a 3-month shelf life and are high-margin products for the cafe.
Expectation: Persuasive, professional, and neighborly tone. Include a 'Why Me?' slide and a 'Sample Package' slide.
Result: An 8-slide sales deck outline focused on mutual profit and local quality.
Power tips
Ask the AI to generate a specific 'Speaker Script' if you are nervous about what to say out loud.
If you have a budget spreadsheet, paste the numbers into the prompt for more accurate financial slides.
Tell the AI the specific 'Primary Color' of your brand or school to get better design suggestions.
Ask for a 'Follow-up Email' version of the presentation to send to people who couldn't attend the meeting.
About this framework
RACE — Role · Action · Context · Expectation
RRole
Persona for the AI.
AAction
The verb — what to do.
CContext
Background, audience, constraints.
EExpectation
What a great answer looks like.
When it works best
Work tasks where context matters — proposals, communications, planning. Great when the same task could go many directions without context.